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Jobing Description
To support the Diocese of Phoenix in its mission in service of the Body of Christ, this position creates and maintains the facility management software database with both construction and real property information
Essential Job Functions:
Creates and manages database for all repairs, renovations and new construction projects for all diocesan buildings, including warranty documents.
Maintains accurate detailed activity log for each assignment.
Analyzes and identifies project files for new activities for inclusion in database.
Monitors and updates database on real estate transactions, including tax exempt information, easements, property legal descriptions, cell sites, parcel identification and zoning.
Monitors and updates database on construction activity providing vendor contact information, project costs, project statistics, information and building quantities.
Analyzes new and existing projects and compares costs for all like projects.
Analyzes project close out details and establishes appropriate schedules on warranty issues.
Communicates with pastors/principals and related support staff regarding preventive maintenance schedules and activities.
Creates appropriate reports on scheduled maintenance activity and updates life cycle costing.
Works closely with the Director of Real Property and Facilities, the Assistant Director for Construction, the Real Estate Specialist and the Assistant Construction Project Coordinator to coordinate interrelated activities.
Coordinates the implementation of preventive maintenance programs for existing facilities.
Schedules and arranges annual parish maintenance seminar.
Provides administrative and clerical support to both the Director of Real Property and Facilities and the Assistant Director for Construction.
Assists in providing resources and database information associated with the corporate restructuring.
Assists in the evaluation of products, procedures, systems and methods relating to new construction and renovation.
Attends in-house and on-site project meetings to record accurate minutes as needed.
In collaboration with other staff members, provides telephone coverage of OBP to ensure all calls are answered in a professional and timely manager.
Maintains accurate follow-up on active and pending construction projects and real estate sales and purchases.
Skills / Requirements
Minimum Qualifications:
High school diploma, with additional training in bookkeeping or accounting.
Three years experience in a related position.
Knowledge, Skills and Abilities Required:
Working knowledge of accounting, planning and general administration of construction projects.
Ability to evaluate, forecast (from a cost accounting and scheduling perspective), and coordinate all activities of a construction project.
Willingness to keep current with regard to construction, renovation, and maintenance methodologies and issues.
Ability to make decisions, solve problems and consult reflecting Catholic teachings and traditions.
Ability to coordinate multiple projects and deadlines simultaneously.
Proficiency in Microsoft Office software (Word, Excel, Project, etc.) computer accounting software, and database programs.
Ability to utilize existing software to design and maintain required reports, financial spreadsheets, schedules, etc.
Knowledge of correct English language use, including spelling, grammar and punctuation along with legal and construction terminology.
Ability to work in a team environment and maintain a good working relationship with all diocesan and parish staffs.
Excellent communication skills. (i.e. report writing, pre-construction presentations, etc.)
